Monday, September 3, 2012

Out of the box SharePoint workflows

In this article we will discuss about the out of the box sharepoint workflows. Also you can check my last article on how to create a sequential workflow using Visual studio 2010 in SharePoint 2010.

SharePoint provides six workflows out of the box that end users can configure on their sites. And we do not need any developers knowledge to configure this workflows. We can configure these workflows using interface.

These out of box workflows are avilable according to the SharePoint 2010 version. In the free version
SharePoint 2010 foundation contains only one workflow: Three-state workflow and SharePoint server 2010 contains 5 more workflow.

Below are the workflows:

Three-state workflow:
In the Three-state workflow there are 3 states: Active, Ready for Review and Complete.

The Three-state workflow is leveraged on issue tracking lists in SharePoint. But we can also be customized and used in other lists or in custom SharePoint lists.
Approval workflow:
This is one of the most popular workflow in SharePoint. This workflow helps in approving or denying sharepoint content.

The submission process can either be serial, where the order of approvers is predetermined, or parallel, where any approver can approve at any time.

Collect Feedback workflow:
This workflow helps in taking feedback from speacified members. Once the feedback is compiled and the submitter is notified.

Collect Signatures workflow:
The Collect Signatures workflow will require each approver to place a digital signature on the document.

This workflow can only be initiated from the Office client, such as Microsoft Office Word. It cannot be initiated from the browser like other workflows can.

Disposition Approval workflow:
This workflow allows you to manage document expiration and retention. This enables you to decide what will happen to documents when they expire. Like you can delete documents after expiry or you can achieve these documents.

Translation Management workflow:
This workflow helps translating office documents from one language to another.

This workflow works with two list types: a Translation Management Library and a translators list. A document that needs to be translated is uploaded into the Translation Management Library, and translators in the translators list receive tasks to start translating the source document into their respective languages. When all the translation tasks are completed, the Translation Management workflow is completed.

You can also check one good article on: Difference between sequential and state machine workflow in SharePoint.

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